Whether you are entering or leaving AWC, we can help ensure your transfer goes smoothly based on your individual goals. Below you will find some useful information, recommendations, and links to more transfer services.

Steps to Transfer to AWC

We are pleased that you have chosen to transfer to AWC. These steps will help guide you through the process.

1
Get Admitted

Apply for admission. Once admitted, students should schedule an appointment with an Academic Advisor and will need to register for classes before the evaluation process can be started.

2
Request an Evaluation

Submit an Online Request for Evaluation/Re-evaluation of Credits.

3
Transcripts

Request official transcripts from all prior institutions. Acceptable transcripts require the imprint of the official school seal and must be sent directly from the issuing institution to:

Arizona Western College
Transfer Services Office
PO Box 929
Yuma, AZ 85366-0929

4
Register for 6 (minimum) AWC Credit Hours

Students must be enrolled or have completed at least 6 AWC credit hours before an official evaluation of transfer credit can be started. If attempting to register for courses for which a prerequisite was taken at another institution, students must obtain a signature from an Academic Advisor. Academic Advisors can confirm completion of the prerequisite courses through an unofficial copy of transcripts from the previous institution(s).

5
Activate Student Accounts

All communication regarding the evaluation of transfer credit will be through the official student email. Students will be notified via email of the results of the evaluation of transfer credit. Students will be directed to the WebAdvisor student portal to view and print an unofficial AWC transcript and/or request an official AWC transcript.

*Once all steps listed above have been completed by the student, the process of evaluating transcripts may take up to three weeks. Failure to complete all steps may cause a delay in the evaluation and posting of transfer credits.

NOTE: Evaluations for students applying for Nursing, Radiology, Massage Therapy, or Fire Science may require more time to complete. Please submit transcripts as early as possible before applying to the program to ensure credits will be posted to the AWC transcript.
Students who disagree with the results of their evaluation and want to seek the petition process to have the Vice President of Learning Services review the evaluation, please complete the petition form and submit to the Vice President of Learning Services Office.

International Students Transferring to AWC

If you are an international student who needs to start the process of becoming an AWC student, please contact the International Office at (928) 344-7699 or visit the office in the 3C building.

Credit from Foreign Institutions

For students who have completed college-level courses at a foreign college or university, AWC requires students to go through any of the following agencies for a course by course evaluation of credits.

The following agencies are recommended by AACRAO:

Foreign Credential Service of America  Contact Number 1(877) 553-4285

In order to perform an evaluation we require the following:
  • Must be a detailed evaluation of coursework
  • Page 2 of this application form signed and dated
  • Final Degrees, Diploma or Certificates
  • Full, Official Transcripts/Marksheets/Academic Records showing all subjects studied, examinations and grades
  • Certified word for word English Translation for all academic credentials submitted. Certified translations must be performed by a qualified disinterested third party, typically a professional translation company, university or government agency.

****Exception: If your documents are in Spanish you may provide your translation or submit one performed by a friend or family member.
***Cost: $140.00 for a detailed evaluation of coursework

International Educational Equivalency Evaluation Services Inc. Contact Number: 414-319-5000

In order to perform an evaluation we require the following:
  • The credential requires for admission to each program.
  • The level of the program (i.e. secondary, post-secondary).
  • The indigenous qualification terminology and the most sensible English translation.
  • The coursework required for all post-secondary programs. If no grade report is available for evaluation, we will reconstruct based on our resources to the extent possible.
  • The resources used in making the determination.
  • Must be a detailed/course-by-course evaluation

**Cost: $95.00 for a detailed/course-by-course evaluation

Transcript Research Contact Number: 214-810-1124

Also a request for evaluation of credits form needs to be completed online.  For more information contact our office at (928) 344-7638

In order to perform an evaluation we require the following:

  • Must be a detailed/course-by-course evaluation
  • Transcript Research requires official documents to conduct evaluations. We cannot use copies, scans, or faxes unless they can be verified with the issuing institution. If we require the transcripts or other academic credentials to be submitted directly to Transcript Research form your institution, please use our Records Request form.
  • Some education institutions issue documents in English and another language. We require documents issued by the institution in English and the native language (if issued) from Egypt, Eritrea, Ethiopia, European Union (if using Diploma Supplement), Hong Kong, Israel, Japan, Jordan, Korea, Kuwait, Malaysia, Oman, Palestine, Philippines, Qatar, Saudi Arabia, Sudan, Taiwan, Thailand, Turkey, and the United Arab Emirates.
  • For those countries whose documents are issued in French, Spanish, or Portuguese, please submit word-for-word English translations that follow the same format as the native language documents.

** Cost: $175 for a detailed/course-by-course evaluation

Course Equivalency System for incoming credits to AWC

Student Tools and Resources:
Transcript Evaluation System (TES)

Get a head start into the process by checking out our online tool TES. This allows you see how some of your external credits will transfer to Arizona Western College.
Note: Not all courses are listed on this tool. Please contact an advisor to find more about the transferability of other courses and/or submit a request for an official evaluation.

Prior Learning Assessment (PLA)

 Prior Learning Assessment methods include:

  • AP
  • CLEP
  • Special Examination
  • Portfolio

Many exams are available under this program for those who wish to earn college credit by examination.  Students should be aware that CLEP and AP credit policies vary among colleges and universities, given that credit given by Arizona Western College may be increased or decreased upon transfer.

College Level Examination Program (CLEP)

  1. Official transcript scores from CLEP need to be sent directly to:

           Arizona Western College
           Transfer Services Office
           PO Box 929
           Yuma, AZ 85366-0929

Evaluation and posting of CLEP testing credit will be completed once transfer services has received the official transcript (score report) and the student is registered for a minimum of six (6) credits at Arizona Western College.

Credit cannot be granted for courses equivalent to or at a lower level than courses already completed through formal course work or in progress during or after the eighth week of the semester. For example, students enrolled in Spanish 260, 261, 263, 265 and who desire CLEP credit for SPA 101, 102, 201, 202 must take the CLEP exam before the 8th week of the semester.

Students planning to transfer to a university must request an additional official score report to be sent by CLEP. 

An official transcript (score report) can be obtained by submitted the below form and writing to:

CLEP transcript
Box 6600
Princeton, NJ 08541-6600
1 (800) 257-9558
FAX (609) 771-7088
https://www.collegeboard.org/

Advance Placement (AP) Exam

  1. Official transcript scores from AP need to be sent directly to:

        Arizona Western College
        Transfer Services Office
        PO Box 929
        Yuma, AZ 85366-0929

  1. For students who have completed the Advance Placement (AP) Exam, the evaluation and posting of credits will be completed once the official transcript (score report) is received and the student is registered for a minimum of six (6) credits at Arizona Western College.

Students planning to transfer to a university must request an additional official score report to be sent directly to that specific university.

An AP official transcript (score report) can be obtained by submitted the below form and writing to:

https://www.collegeboard.org/

AP Services
Box 6671
Princeton, NJ
(212) 713-8066

Our Policies and Procedures

Acceptable Credits: Arizona Western College accepts credits from institutions accredited by the 6 regional associations and by specialized accrediting bodies as listed by the office of Postsecondary Education.

Arizona Western College does not have a limit of credits students can transfer. However, not all credits transferred can be applicable towards a degree or certificate.

Our policy states that students must complete 15 in house credits for a degree, and 6 credits for a certificate. The maximum of credits through examination/non-course that can be transferred is 30. Therefore, 49 transfer credits can be applicable towards a degree and for the certificate it will depend on the amount of credits each one requires.

Many exams are available under this program for those who wish to earn college credit by examination.  Students should be aware that CLEP and AP credit policies vary among colleges and universities, given that credit given by Arizona Western College may be increased or decreased upon transfer.

All coursework completed with a letter grade “C” or higher within an 8 year time frame will be evaluated regardless of major currently pursuing at Arizona Western College.

Courses more than eight years old apply to degree requirements at the discretion of the College.  In areas where information changes rapidly, departments may accept, reject, or request revalidation of earlier courses.  There is no time limit for general education courses (AGEC).

Students must submit coursework descriptions for following reasons:

  • coursework completed prior to 2000
  • foreign coursework
  • re-evaluation of credits

Quarter-Hour Credits: Students with quarterly hours will need to make up the difference of credits equated to Arizona Western College coursework. A deficiency in an AGEC category due to quarter-hour must be recovered by additional credits within the same or another AGEC categorical requirement.

Retention Policy

Effective March 31, 2015 Transfer Services will no longer keep any external transcripts or evaluations on file prior to a year of receipt. The only records that we will have on file will be for the current year. According to Arizona State Library, Archives and Public Records, external transcripts and evaluations are not considered an essential record and by law we are not required to keep on file once evaluated and posted onto the student record. It is considered to be a liability to the institution.

External is considered (CLEP’s, AP’s, Institution transcripts, and Military)

Should you have any questions, please contact transfer services.

Contact Info

Phone: (928) 344-7638
Fax: (928) 317-6449
Location: 3C - Top Floor
Hours:
  • Monday - Thursday: 7:00am - 5:00pm