AWC Student
Arizona Western College

Plan An Event.

The information on this site is designed to guide and assist anyone planning an event for Arizona Western College or on our campus. The following pages provide helpful tools to use during your event planning process. Remember each event is different! Some events will require each step to be completed while others only need a few.

Faculty / Staff

Need to schedule your AWC Faculty/Staff event?

Tap the Faculty / Staff tab to get started! Follow each step to schedule your event.

Student Clubs

Need to schedule an event for your AWC club?

Tap the Student Clubs tab to get started! Follow each step to schedule your event.

Conferences and Events

Need to schedule your corporate or public event? This request will go directly to Conferences and Events.

Tap the Conferences and Events tab to get started!

Faculty / Staff


NOT ALL OF THESE CATEGORIES MAY APPLY TO YOUR EVENT. PLEASE CHOOSE APPROPRIATELY.

1

Risk Management

  • There is food at your event (unless catered by conference and events).
  • You are bringing in an outside vendor, entertainment or demonstration.
  • Event will be open to the public.
  • Bringing in a Political entity.

Risk Management Form

2

Room or Space Reservation

You need any room or space (inside or outside) on AWC campus.

Room/Space Reservation Form

Check Availability

3

Space and Equipment Setup

You have setup needs.

  • Chairs
  • Tables
  • Tents
  • Trash cans

Facilities Setup Request Form

4

Technology Equipment and Support

Email servicedesk@azwestern.edu  and include:

  • Location
  • Date
  • Time
  • Technology needs
5

Promote Your Event

  • Want a poster created.
  • Need help marketing your events.
  • Want a photographer at your event.
  • To have your event added to the online calendar, view our calendar admins.

Visit Marketing

6

Campus Police

  • Foresee needing Campus Police.
  • Expecting over 50 people to attend your event.

Email campus.police@azwestern.edu 

7

Travel Request

You are traveling to and from a venue.

Visit Travel

8

Mascot Appearance Request

Want Andale, the AWC mascot, to appear at your event?

Mascot Appearance Request

Student Clubs


NOT ALL OF THESE CATEGORIES MAY APPLY TO YOUR EVENT. PLEASE CHOOSE APPROPRIATELY.

1

Activity Request

Conducting an event or activity for your club?

Your activity will need to be approved before proceeding any further.

Activity Request Form

2

Food Waiver

Purchasing food from a third party (not Sodexo)?

Email April.Haile@azwestern.edu  and include the date, organization, list of foods, and list of prices.

3

Room or Space Reservation

You need any room or space (inside or outside) on AWC campus.

Room/Space Reservation Form

Check Availability

4

Space and Equipment Setup

You have setup needs.

  • Chairs
  • Tables
  • Tents
  • Trash cans

Facilities Setup Request Form

5

Technology Equipment and Support

Email servicedesk@azwestern.edu  and include:

  • Location
  • Date
  • Time
  • Technology needs
6

Promote Your Event

  • Want a poster created.
  • Need help marketing your events.
  • Want a photographer at your event.
  • To have your event added to the online calendar, view our calendar admins.

Visit Marketing

7

Campus Police

  • Foresee needing Campus Police.
  • Expecting over 50 people to attend your event.

Email campus.police@azwestern.edu 

8

Travel Request

You are traveling to and from a venue or traveling with students.

Visit Travel

9

Mascot Appearance Request

Want Andale, the AWC mascot, to appear at your event?

Mascot Appearance Request

10

Free Speech Policy

Read and understand AWC's Free Speech policies and requirements that may apply to your event?

Free Speech Policy

Conferences and Events


Need to plan a wedding, work conference, holiday party, ladies luncheon, or fund raiser? The staff at the Arizona Western College Community Conference Center is ready to help you host your next event!

With a total of over 12,000 square feet of convention space, this state-of-the-art facility has everything you need to host any event, from a week long convention to an intimate wedding reception or board meeting. We're waiting to serve you!

3C Locations:

  • Schoening Conference Center
  • Frances Morris Boardroom
  • East Meeting Room
  • 3C Hallways
  • Courtyard

Visit Conferences and Events