Plan your AWC event with confidence. Choose the path that fits you: Faculty/Staff or Student Clubs, and follow the steps to reserve spaces, request AV and catering, arrange setup, and handle approvals. If you’re an external client, please visit our external page. Not every step will apply to every event, so select only what you need. When you’re ready, begin your reservation and we’ll help you bring your event to life.
Sharing our campus to celebrate your story
Choose the option below that fits your role to get started.
Faculty / Staff
If you’re an external client, please visit our external page.
Note: Not all categories may apply to your event. Please choose appropriately.
Venue Reservation
You need Conference and Events spaces at AWC campus fill out the request form.
Any other areas continue to step 2.
- Schoening Conference Center (North/South)
- Frances Morris Boardroom
- East Meeting Room
- Courtyard/Breezeway
- Amphitheater
Classroom or Space Reservation
You need any room or space outside of Conference and Events.
- Classrooms
- Ramadas
- Library
- Lobbies
- Theater
A/V and Catering
When you hear back from us we can then discuss about your A/V needs and food catering options.
- Mics
- Speakers
- Deliveries
- Pick Up
- Plate Count
Equipment Set Up
You have set up needs out in the Courtyard/Breezeway.
- Chairs
- Tables
- Tents
- Trash cans
Risk Management
- There is food at your event (unless catered by conference and events).
- You are bringing in an outside vendor, entertainment or demonstration.
- Event will be open to the public.
- Bringing in a Political entity.
Promote Your Event
- Want a poster created.
- Need help marketing your events.
- Want a photographer at your event.
- To have your event added to the online calender view our calendar admins
Campus Police
- Foresee needing Campus Police.
Student Clubs
If you’re an external client, please visit our external page.
Note: Not all categories may apply to your event. Please choose appropriately.
Activity Request
Conducting an event or activity for your club?
Your activity will need to be approved before proceeding any further.
Venue Reservation
You need Conference and Events spaces at AWC campus fill out the request form.
Any other areas continue to step 3.
- Schoening Conference Center (North/South)
- Frances Morris Boardroom
- East Meeting Room
- Courtyard/Breezeway
- Amphitheater
Room or Space Reservation
You need any room or space outside of Conference and Events.
- Classrooms
- Ramadas
- Library
- Lobbies
- Theater
A/V and Catering
When you hear back from us we can then discuss about your A/V needs and food catering options.
- Mics
- Speakers
- Deliveries
- Pick Up
- Plate Count
Space and Equipment Set Up
Food Waiver
Purchasing food from a third party (not Sodexo)?
Email April.Haile@azwestern.edu and include the date, organization, list of foods, and list of prices.
Promote Your Event
- Want a poster created.
- Need help marketing your events.
- Want a photographer at your event.
- To have your event added to the online calendar, view our calendar admins.
Campus Police
- Foresee needing Campus Police.
Free Speech Policy
Read and understand AWC's Free Speech policies and requirements that may apply to your event?
Resources
Welcome to the Resources section, where you can find valuable information and guidance to ensure your event is a success.
Catering
Arizona Western College partners with Sodexo Inc. as its exclusive food service provider to ensure high-quality meals and snacks for activities, meetings, and events. This partnership prioritizes food safety standards and minimizes risks such as improper handling, allergens, and cross-contamination.
All food service requests must be submitted through the Conference & Events department. External catering is generally prohibited unless specifically authorized with a food waiver from Conference & Events. Exceptions, such as departmental potlucks or snacks outside designated event spaces, may not require approval.
Key highlights:
- Sodexo must handle all event food unless a food waiver is granted.
- Food waivers are not influenced by budgetary constraints or last-minute requests.
- Certain items, like pastries, boxed lunches, and pizza, are exclusively provided by Sodexo.
- Outside food or beverages are strictly prohibited in designated spaces like the Schoening Conference Center.
For specific inquiries or to explore your food service options, contact Conference & Events at (928) 344-7525 to ensure your event complies with college policies.
To read our food policy check the download section below.
Downloads
| File Name | Downloads |
|---|---|
| Catering Menu | Download |
| Food Policy | Download |
Our venues are fully equipped to provide everything you need for a successful and seamless event.
- Furniture and Tableware: We provide tables, chairs, elegant linens, and fine china to ensure your setup meets the highest standards of comfort and style.
- Audio-Visual Support: Take advantage of state-of-the-art projectors, microphones, and sound systems to enhance presentations, speeches, and entertainment.
- Technical Assistance: On-site AV specialists are readily available to assist with setup, troubleshooting, and ensuring all equipment functions perfectly throughout your event.
These amenities are designed to simplify your planning process and elevate the overall experience for you and your guests.
We are committed to providing pricing that aligns with the unique size, duration, and specific needs of your event. Our flexible approach ensures you receive the best value for your experience. Pricing is influenced by a variety of factors, including:
- Room Selection: Choose from a range of spaces, from intimate meeting rooms to expansive conference halls, tailored to your event’s size and purpose.
- Event Duration: Whether you need an hourly rental or a full-day booking, we offer options to fit your schedule.
- Catering Services: Customize your event’s menu with our catering team to suit your preferences and dietary needs.
- Audio/Visual Requirements: Access state-of-the-art equipment rentals and on-site technical support to ensure your event runs smoothly.
Reach out to us today for a personalized quote that aligns with your event’s vision and budget. Our dedicated team is here to guide you through your options and provide a detailed, transparent estimate.
Frequently Asked Questions
We’ve compiled answers to the most common questions about hosting events at Arizona Western College to make your planning process as smooth as possible. From reservation timelines to AV support, you’ll find all the key details here.
You can reserve our facilities up to one year in advance. We encourage early booking to ensure availability and to provide ample time for planning and preparations.
Yes, outdoor events are welcome! You can reserve the Courtyard/Breezeway for your event. Be sure to submit a Facilities Setup request to specify your needs, such as seating arrangements, equipment, or other accommodations.
Yes, our skilled AV staff will be on hand to assist. They can help with setting up equipment before your event and provide support during the event to ensure everything runs smoothly.