At Arizona Western College, we specialize in helping external clients—individuals, businesses, and organizations—host exceptional events. From versatile spaces and expert services to custom catering options, we provide everything you need to create a successful and unforgettable experience.
If you’re a member of AWC staff, please visit the internal page for your event needs.
Your Event, Our Campus – Let’s Make It Unforgettable
Learn more about our venues, then follow the steps below to get started.
Venue Information
Below is a glimpse of the venues we offer, but be sure to visit our main Conferences and Events page for comprehensive details.
Schoening Conference Center
Our flexible event space accommodates 1 to 650 guests and can be divided into two distinct areas: the North and South Wings. With 9,973 square feet, it features state-of-the-art projection systems, customizable lighting, and fully integrated audio-visual technology—hosting up to 400 guests in the North Wing and 200 in the South Wing.
Frances Morris Boardroom
A spacious and professional setting designed for up to 70 attendees. This boardroom offers everything you need for impactful meetings, including an HD presentation TV, ceiling microphones for clear audio, and a fully equipped video conferencing setup to connect with participants anywhere.
East Meeting Room
A flexible and intimate space ideal for gatherings of 1–40 attendees. The room is outfitted with advanced AV technology and reliable Wi-Fi, making it perfect for presentations, hybrid meetings, and seamless remote collaboration.
Courtyard/Breezeway
A vibrant outdoor venue that accommodates up to 650 guests, offering the perfect setting for vendor stations, community gatherings, and special events. With flexible layout options and customizable setups, the Courtyard and Breezeway provide a welcoming atmosphere designed to bring people together in an open-air environment.
Amphitheater
An impressive outdoor venue accommodating up to 650 guests, designed for concerts, performances, ceremonies, and large community events. With a built-in stage and an open-air atmosphere, the Amphitheatre provides an unforgettable experiences.
3C Hallway
A convenient and vendor-friendly area ideal for registration tables, information booths, or event displays. Its location and layout make it a practical choice for welcoming guests and supporting your event’s flow.
Event Planning Steps
Follow the steps below to get started, and let us help you create a successful and memorable event!
Complete the Event Request Form
Begin by filling out the Event Request Form with the details of your event, including the date, time, anticipated attendance, and the type of space you require. This step ensures we have all the necessary information to start planning your event.
Collaborate on AV and Catering Needs
Once your request is received, our team will reach out to discuss your specific audiovisual and catering requirements. Whether you need advanced AV setups, microphones, or custom catering options, we'll work with you to tailor our services to your event.
Confirm Setup Details and Finalize Payment
After your AV and catering needs are determined, you'll review and confirm the setup details for your event, including room arrangements and additional equipment. Once everything is
finalized, you'll complete the payment process to secure your reservation.
Resources
Welcome to the Resources section, where you can find valuable information and guidance to ensure your event is a success.
Catering
Arizona Western College partners with Sodexo Inc. as its exclusive food service provider to ensure high-quality meals and snacks for activities, meetings, and events. This partnership prioritizes food safety standards and minimizes risks such as improper handling, allergens, and cross-contamination.
All food service requests must be submitted through the Conference & Events department. External catering is generally prohibited unless specifically authorized with a food waiver from Conference & Events. Exceptions, such as departmental potlucks or snacks outside designated event spaces, may not require approval.
Key highlights:
- Sodexo must handle all event food unless a food waiver is granted.
- Food waivers are not influenced by budgetary constraints or last-minute requests.
- Certain items, like pastries, boxed lunches, and pizza, are exclusively provided by Sodexo.
- Outside food or beverages are strictly prohibited in designated spaces like the Schoening Conference Center.
For specific inquiries or to explore your food service options, contact Conference & Events at (928) 344-7525 to ensure your event complies with college policies.
To read our food policy check the download section below.
Downloads
| File Name | Downloads |
|---|---|
| Catering Menu | Download |
| Food Policy | Download |
Our venues are fully equipped to provide everything you need for a successful and seamless event.
- Furniture and Tableware: We provide tables, chairs, elegant linens, and fine china to ensure your setup meets the highest standards of comfort and style.
- Audio-Visual Support: Take advantage of state-of-the-art projectors, microphones, and sound systems to enhance presentations, speeches, and entertainment.
- Technical Assistance: On-site AV specialists are readily available to assist with setup, troubleshooting, and ensuring all equipment functions perfectly throughout your event.
These amenities are designed to simplify your planning process and elevate the overall experience for you and your guests.
We are committed to providing pricing that aligns with the unique size, duration, and specific needs of your event. Our flexible approach ensures you receive the best value for your experience. Pricing is influenced by a variety of factors, including:
- Room Selection: Choose from a range of spaces, from intimate meeting rooms to expansive conference halls, tailored to your event’s size and purpose.
- Event Duration: Whether you need an hourly rental or a full-day booking, we offer options to fit your schedule.
- Catering Services: Customize your event’s menu with our catering team to suit your preferences and dietary needs.
- Audio/Visual Requirements: Access state-of-the-art equipment rentals and on-site technical support to ensure your event runs smoothly.
Reach out to us today for a personalized quote that aligns with your event’s vision and budget. Our dedicated team is here to guide you through your options and provide a detailed, transparent estimate.
Audio-Visual Capabilities
At the Yuma campus, we offer a comprehensive range of audio-visual (AV) equipment and services to enhance your presentations and activities. Our AV capabilities are designed to meet the diverse needs of our clients, ensuring seamless and professional event experiences.
Equipment Options
Our facilities are equipped with high-resolution projectors and large projection screens available in all classrooms, the Schoening Conference Center, Frances Morris Boardroom, and East Meeting Room. These ensure clear visibility for all attendees. For audio needs, we have integrated sound systems in the Schoening Conference Center, Frances Morris Boardroom, and East Meeting Room, providing clear audio for presentations, music, and videos. Additionally, we offer portable sound systems for areas without built-in audio, ensuring flexibility and mobility.
To cater to different presentation styles, we provide various microphone options:
- Wireless Handheld Microphones: Ideal for presenters who need to move freely.
- Lapel Microphones: Perfect for hands-free presentations.
- Podium Microphones: Available for speaker-centric events.
Our computer and laptop options include dedicated presentation computers in all classrooms and meeting rooms, as well as HDMI connections for some personal laptops. For video conferencing, we offer high-definition cameras for zoom and video conferencing. Additional accessories such as clickers and laser pointers, are also available to enhance your presentation experience.
Setup Assistance
We provide comprehensive setup assistance to ensure your event runs smoothly. Our services include pre-event consultation, where we assess your AV needs via email. On-site technical support is available with AV technicians to assist with the setup and operation of all equipment, and they are on hand to troubleshoot any technical issues that may arise.
We also offer training and guidance, including equipment tutorials for reference. For event management, we provide rehearsal sessions to practice with the AV setup before the event and live support throughout the event for immediate assistance.
Venue-Specific Capabilities
Each of our venues has specific AV capabilities tailored to their unique settings.
- Schoening Conference Center: Features an advanced AV integration system for large events, high-quality sound for music and videos, and a dedicated presentation area with a computer station for managing presentations.
- Frances Morris Boardroom: Offers flexible AV options with projectors, screens, and portable sound systems, making it ideal for board meetings and small group presentations.
- East Meeting Room: Equipped with essential AV equipment such as projectors and computers for standard presentations and basic video conferencing equipment for remote interactions.
Our AV capabilities at the Yuma campus are designed to support and enhance your event, ensuring a professional and successful presentation experience.
Downloads
| File Name | Downloads |
|---|---|
| Audio Visual Procedures | Download |
| Venue Features | Download |
Frequently Asked Questions
We’ve compiled answers to the most common questions about hosting events at Arizona Western College to make your planning process as smooth as possible. From reservation timelines to AV support, you’ll find all the key details here.
You can reserve our facilities up to one year in advance. We encourage early booking to ensure availability and to provide ample time for planning and preparations.
Yes, outdoor events are welcome! You can reserve the Courtyard/Breezeway for your event. Be sure to submit a Facilities Setup request to specify your needs, such as seating arrangements, equipment, or other accommodations.
Yes, our skilled AV staff will be on hand to assist. They can help with setting up equipment before your event and provide support during the event to ensure everything runs smoothly.