Welcome to Financial Aid

Our goal in the AWC Financial Aid Office is to attempt to meet the full need of all eligible students by packaging (combining) funds from various sources, including institutional and non-institutional funds.

All students requesting financial aid are required to apply for other federal and state programs in order to maximize their opportunities for assistance by stretching limited AWC Financial Aid dollars.

Financial aid programs are designed to supplement family resources by bridging the gap between costs and the family's measured ability to pay. The Financial Aid and Scholarships Office uses the information received from the federal financial aid processors in determining need and eligibility.

Apply for Financial Aid

Anyone interested in attending college should apply for the FAFSA. This application may also be required in order to receive other monies, such as institutional funds - including athletic aid, fine arts scholarships, honors awards, etc. - as well as work-study, student loans and other grants. There is no charge to apply for federal financial aid. The word 'FAFSA' actually means Free Application for Federal Student Aid. If you have come across a website that requires payment for assistance or submission, DO NOT PAY!

Arizona Western College is eligible and active in the Federal Pell Grant program; however, the Pell grant may be used at almost any school the student chooses to attend. Financial aid personnel at each institution has information as to whether the college and its programs are eligible for the Federal Pell Grant Program.

1

Apply for Admission

Before beginning the FAFSA, students interested in attending AWC must apply for admission. This process is available online or in-person at the Office of Records and Registration; on the main campus, on the top floor of the 3C building.

2

FSA ID

Students, parents, and borrowers are advised to establish an FSA ID. The FSA ID is a username and password combination that serves as a student’s or parent’s identifier to allow access to personal information in various U.S. Department of Education systems and acts as a digital signature on some online forms such as the FAFSA.

3

Complete the FAFSA

Complete the FAFSA online and be sure to include AWC's school code:  001071. To gain a better understanding of what the FAFSA entails and what information to include when actually applying visit FAFSA Help. Most high schools, colleges, vocational schools, libraries and community or state agencies will no longer have paper applications available but if applying online is intimidating, a printable version is available for download.

4

After FAFSA Submission

After an electronic FAFSA submission is processed by the Department of Education, they will send reports of your application to each school you include on your FAFSA. Provided that you have gone through the admissions process at our school, it will take at least 3-5 business days before your FAFSA is linked to your record on the AWC Financial Aid database. Once received, The Financial Aid Office will use the information to determine if any further paperwork is necessary and what can be done in regards to financial aid. Students with further questions or requiring clarification are encouraged to contact the Financial Aid Office.

5

Additional Steps that May be Required

Transfering? Visit Transfer Services for transfer process.
Need a Loan? View the 'Apply for Loans' tab.

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Questions?

If you have any questions, please see our Frequently Asked Questions.

Apply for Loans

The Office of Financial Aid and Scholarships at AWC is committed to providing post-secondary educational opportunities to all eligible students. However, it is also our intent to set the standards of the Satisfactory Academic Progress policy, assist students in building excellent borrowing habits and educate students in effective loan management.

Because loans require repayment (with interest), we highly recommend that students exhaust all other funding opportunities and utilize loans only as a last resort.

Arizona Western College participates in the Direct Lending Program under the Arizona Student Loan Code of Conduct offering Stafford Loans, either subsidized or unsubsidized, to eligible students.

Students Applying for Loans

1

Complete Current Year FAFSA

Before applying for a loan, please complete a current year FAFSA. View steps on 'Apply for Financial Aid' tab.

2

Complete Entrance Counseling

Complete Entrance Counseling. Most loan questions will be answered while completing this exam. Students will not receive any loan funds without satisfactory completion. A score of at least 90% must be obtained.

3

Complete Master Promissory Note

Complete Master Promissory Note for a Direct Stafford Loan.

4

Complete Student Loan Request

Complete the Student Loan Request form. Do not submit this form until registered for at least 6 credit hours. It is the student's responsibility to submit this form before the loan deadline.

5

Additional Steps that May be Required

Transfering? Visit Transfer Services for transfer process.
Need to Petition? Petition for Loan Certification may be required for some students.

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Questions?

If you have any questions, please see our Frequently Asked Questions.

Parents Applying for Loans

For students that have exhausted all of their Pell and Stafford Loan eligibility, but still require additional funding, there are Parent Plus Direct Loans and Private/Alternative loans as an option. Students and parents should be aware that both types of loans are based on borrower credit.

In order to receive a Parent Plus Loan, students must meet all stated AWC eligibility criteria. BE AWARE - REPAYMENT OF PLUS LOANS BEGINS ON THE DAY AFTER THE FINAL LOAN DISBURSEMENT IS MADE. There are several steps parents are required to complete in order to apply for a Parent Plus Loan:

1

Apply for Admission

Before the application process can be started, parents wishing to obtain a Parent Plus Loan must apply for admission to AWC. This is to ensure that the database is able to receive funding for the parent on behalf of the student.

2

Complete Master Promissory Note

This form must be completed by the parent with all relevant parent information. When logging in, the parent FAFSA PIN and Social Security number must be used.

3

Complete Student Loan Request

Complete the Student Loan Request form. Make sure to indicate that the form is for a Parent Plus Loan by writing it in large letters at the top of the page.

4

Additional Steps that May be Required

Transfering? Visit Transfer Services for transfer process.
Need to Petition? Petition for Loan Certification may be required for some students.

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Questions?

If you have any questions, please see our Frequently Asked Questions.

Alternative/Private Loan

The steps to receive an Alternative/Private Loan are as follows:

1

Apply for Admission

Must be admitted as a student.

2

Complete Current Year FAFSA

Before applying for a loan, please complete a current year FAFSA. View steps on 'Apply for Financial Aid' tab.

3

Contact the Lender

Initial contact for a Alternative/Private Loan must be made through the lending institution (bank, credit union, etc.)

4

Complete Student Loan Request

Without this form, our Loan Officer is not notified regarding a Private/Alternative Loan. Make sure to indicate that the form is for a Private Loan by writing it in large letter at the top of the page.

5

Complete the Additional Paperwork

Another required form, the Private Education Loan Application Self-Certification form must be completed and submitted before the Loan Officer can begin to review your request.

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Questions?

If you have any questions, please see our Frequently Asked Questions.


Inceptia Logo

Arizona Western College has partnered with Inceptia, a division of National Student Loan Program to provide you with FREE assistance on your Federal student loan obligations to ensure successful loan repayment. Inceptia's friendly customer representatives may reach out to you during your grace period to answer questions you have about your loan obligation and/or repayment options.

They may also contact you if your loan(s) become delinquent. Inceptia is not a collection agency. We’ve partnered with them to help you explore a wide variety of possibilities such as alternative repayment plans, deferment, consolidation, discharge, forgiveness, and forbearance options.

Student Employment

The work experience received through Arizona Western College’s student employment program enhances student education by providing an enriching work environment while developing essential job skills and beneficial employment habits. The Career and Advisement Services Office currently administers two student employment programs: Federal Work-Study (FWS) and College Payroll (CPR). Eligible students interested in either of these programs must meet with a Career Services representative for further information and requirements. Please note that neither application or eligibility for these programs guarantees placement.

Jobs 4 Matadors

Federal Work Study

PURPOSE OF THE PROGRAM: The Federal Work-Study Program provides on or off-campus part-time employment for eligible students with financial need, allowing them to earn money to help pay their educational expenses. The program encourages work complimentary to the chosen course of study and community service work. The minimum wage salary is provided by the federal government.

Generally the greatest number of FWS jobs are located at AWC's main campus and various centers. However, AWC also has an off-campus community service program for Federal work-study students with certain agencies in Yuma, San Luis and Somerton. For more information regarding these positions, see Career and Advisement Services.

FWS Eligibility:

A student is eligible for FWS only if all of the following are met:

  • The student has financial “need” as determined by the Free Application for Federal Student Aid (FAFSA).
  • The student is enrolled at AWC for at least 6 credits per semester and maintains satisfactory academic progress.
  • The student is a US citizen or an eligible non-citizen.
  • The student has a 2.0 or better cumulative GPA

Awarding FWS:

  • Student must have a completed and verified (if necessary) FAFSA on file. FWS monies will not be awarded without a completed financial aid file.
  • Funds are awarded to students based upon financial need after all Financial Aid requirements have been met.
  • Federal Work-Study is not a grant and a check will not be generated for awarded funds; students must secure a job before receiving any monies.
  • Since FWS earnings are first applied to outstanding school fees as hours are worked, students will receive paychecks only after all school costs are paid.

College Payroll

PURPOSE OF THE PROGRAM: The CPR Program provides on campus part-time employment for students enrolled in at least 6 credits hours at AWC and maintaining satisfactory academic progress. Students are encouraged to work in an area that is complimentary to their program of study. The minimum wage salary is provided by Arizona Western College.

CPR Eligibility:

A student is eligible for CPR only if all of the following are met:

  • The student has completed an application with the Career Services department
  • The student is enrolled at AWC for at least 6 credits per semester and maintains satisfactory academic progress.
  • The student is hired by an AWC Department which has institutional funds budgeted for CPR employment.

CPR Procedures:

  • Interested students must contact the Career Services office for a list of available employers and an application for employment.
  • Career Services will then instruct the student as to any further requirements.
  • Since CPR monies are first applied to outstanding school fees as hours are worked, students will receive paychecks only after all school costs are paid.

Looking for Student Right to Know information?

Looking for statistical reports that include information on diversity of student enrollment at AWC?


Rights and Responsibilities

Upon acceptance of any source of financial aid, the student is required to:

  1. Enroll only for those classes that apply to the declared program of study leading to a degree or certificate
  2. Have an assigned Academic Advisor and a specific major program (degree or certificate)
  3. Maintain Satisfactory Academic Progress each semester
  4. Notify the Financial Aid office of any additional assistance received not shown on the award letter
  5. Notify the Financial Aid Office and Business Services when adding or dropping classes or withdrawing from school
  6. Repay entire or partial award for classes not attended, dropped, reduced, withdrawn or cancelled
  7. Repay any loans as stated within the Promissory Note signed before receipt of a loan
  8. Complete loan Entrance and Exit counseling sessions if participating in the Student Loans Program
  9. Meet other requests and requirements not indicated above as established by the Financial Aid Office

Institutional and private scholarships are subject to additional criteria.

Make sure you follow the rules

  • Funds received under all federal and state aid programs must be used solely for expenses related to attendance or continued attendance at AWC.
  • Students are responsible for repayment of the prorated amount of any portion of payments made which cannot reasonably be attributed to meeting educational expenses related to attendance at AWC.
  • The amount of such repayment is to be determined on the basis of criteria set forth by the Secretary of Education.
  • Students owing payment for any financial aid program coordinated by AWC are not eligible to receive funds until payment is made.
  • Students who are scholarship, grant and/or loan recipients and who drop a course or courses during the official add/drop periods, some or all of the aid awarded will be returned to the appropriate program or lender.
  • Specific responsibilities relating to other programs will be provided to the recipient at the time the aid is granted.

Financial aid and your federal taxes

The Tax Reform Act impacts students who receive grant or scholarship assistance. Any amount of gift aid (grants, scholarships, fellowships, stipends, assistantships) may be taxable for the amount in excess of tuition, fees and course-related expenses. Since financial aid is awarded for an academic year, and portions of two academic years fall in a calendar or tax year, it is important for all aid recipients to keep copies of the Notice of Award and Acceptance Agreement and to maintain careful records of all direct educational expenses throughout the year. Any student who has a specific question or concern should contact his/her tax preparer. Financial aid statements (for tax purposes) are mailed or provided through WebAdvisor by the Business Services Office in late January.

Financial Aid and Attempted Fraud

Students who are applying for financial aid must understand that federal and state laws, as well as institutional policy, require that all information provided be accurate.  If it is not, a student may lose certain rights and benefits, be prosecuted under state and/or federal statutes, and lose financial aid eligibility.  It is extremely important, therefore, that students accurately complete all application materials and be prepared to document all of the financial data provided.  If the information on the application appears to be fraudulent or misleading, the student will first be contacted by the Financial Aid Office staff for documentation and discussion.  If, at any time, it is determined that the possibility of fraud exists, the Director may refer the case to the appropriate college disciplinary officer.

Attempted fraud may include false claims of:

  • independent status
  • claims of citizenship
  • identity
  • income
  • forgery of signatures/certifications
  • similar conduct

These are very serious matters since the case must, in some instances, be referred to the Office of the Inspector General, Region IX, US Dept of Education, for investigation.  Referrals may also be made to Arizona Western College Police, US Attorney's Office, or State Attorney General for proper adjudication.

If applicants determine that any information that they provided earlier to the Financial Aid Office is in error, they should take the initiative to correct it so that no misunderstanding can occur regarding the accuracy of information.

Financial Aid and Anti Drug Abuse Act Certification

As a condition of a federal grant a student may not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the period covered by the federal financial aid award.

Equity in Athletics

Arizona Western College is home to an intercollegiate athletic program.  As required by law, the details of Equity in Athletics are available to current and prospective students online.


Satisfactory Academic Progress

Federal regulations {CFR 668.32(f) and CFR 668.34} require a student to move toward the completion of a degree or certificate within an eligible program when receiving federal student aid. Federal regulations state that Academic Progress Standards must include a review of all periods of enrollment regardless of whether or not aid was received. The student must meet the following minimum standards to receive financial aid.

  • Minimum cumulative grade point average (GPA) 2.0
  • Cumulative Completion Rate of at least 67%
  • Must not exceed maximum number of credits

Students will be ineligible for Federal and state financial aid if these standards are not met.

Each student’s progress will be reviewed every semester to determine eligibility for Federal and state financial aid for the upcoming term. Students will be placed on Satisfactory, Warning or Suspension status at the end of each semester. Students receiving 0 credits due to withdrawing completely from all classes, or receiving grades of NS, F or No Credit (NC)will be placed on Suspension. Students are not eligible to receive financial aid while on suspension.

Your financial aid will be cancelled if you do not maintain Satisfactory Academic Progress (SAP) for two consecutive terms or if you fail to complete any coursework (due to withdrawing, receiving a grade of F, NS or NC or any combination) in any one semester. Your class schedule must be finalized before the first day of the term. Otherwise, any credit-level changes you make may result in warning or cancellation status.

For additional information please view our Frequently Asked Questions (Appeal Process tab).


Return of Federal Funds Policy

All student receiving federal financial aid should refer to this policy when withdrawing all classes per semester or have stopped attending courses.

This policy governs all federal grant and loan programs (Pell, SEOG, ACG Grant, Stafford Loans), but does not include the Federal Work-Study program.

The Higher Education Amendments of 1998 pertain to the Return of Title IV Federal Financial Aid when a student withdraws completely from school. Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

In general, the law assumes that a student “earns” approved (verified) federal financial aid award in proportion to the number of days in the term prior to the student’s complete withdrawal. If a student completely withdraws from school during a term, the school must calculate, according to a specific federal formula, the portion of the total scheduled financial assistance that the student has earned and is, therefore, entitled to retain, until the time that the student withdrew or last day attended. This policy governs the earned and unearned portions of the student’s Federal Title IV Financial Aid only. It determines how much, if any, the student and/or the school may need to return. This policy does not affect the student’s charges. The student is responsible for paying any outstanding charges to the school. Withdrawing or not attending does not waive the student's responsibility to pay applicable tuition and fees.

Return of Funds Calculation

  • The responsibility to repay unearned aid is shared by the institution and student in proportion to the aid each is assumed to possess.
  • During the first 60% of the enrollment period the student “earns” Title IV aid in direct proportion to the length of time he or she remains enrolled.
  • Percentage is calculated by dividing the number of days completed in the term by the number of calendar days in the term.
  • Percentage is applied to the amount of disbursable aid to the student for that period of enrollment.

Order of Return of Title IV Funds

A school must return Title IV funds to the programs from which the student received aid, up to the net amount disbursed from each source:

  • Unsubsidized Federal Stafford loans
  • Subsidized Federal Stafford loans
  • Unsubsidized Direct Stafford Loans
  • Subsidized Direct Stafford loans
  • Federal Perkins loans
  • Federal PLUS loans
  • Direct PLUS loans
  • Federal Pell Grant
  • FSEOG (Federal Supplemental Educational Opportunity Grants)
  • Other Title IV assistance

Student Repayment Responsibility

The student is obligated to repay grant overpayments. Upon submission of the withdrawal card, the Financial Aid Disbursement Office will notify the student, in writing, of the amount of overpayment and available payment arrangements. If not paid within 45 days, the US Department of Education will be notified.

No-shows

Students are expected to attend every class session in which they are enrolled. Students who have enrolled but have never attended class may be issued a No Show grade by the professor or instructor and receive a grade of “NS” on their official academic record. If this occurs, it is the student’s responsibility to repay the Financial Aid award, accordingly, for the classes not attended.

Contact Info

Phone: (928) 344-7634
Fax: (928) 317-6420
Location: 3C - Top Floor
Hours:
  • Monday - Thursday: 7:00am - 5:00pm