The Admissions & Registration office maintains the academic records of all AWC students. Student record data maintained by the College is highly confidential. Access to this information is defined in accordance with the federal Family Educational Rights and Privacy Act (FERPA).

Privacy of Student Records (FERPA)

AWC fully complies with the federal law known as FERPA (Family Educational Rights and Privacy Act), which limits the disclosure of student record information. In order to release information to a third party (individual or organization), you must have a Student Information Release Form on file. For more detailed information regarding FERPA, please visit the Student Right to Know page.

Transcript Requests

AWC has authorized the National Student Clearinghouse to provide transcript ordering online. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

How to Request a Transcript

  1. Log in to WebAdvisor. *

  2. Enter your User ID and Password.

  3. Once logged in, select Transcript Request under Academic Profile to begin your request.

  4. The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you need in a single session. A processing fee will be charged per recipient.

  5. Order updates will be emailed to you. You can also track your order online or via text messaging.

* If you do not have a WebAdvisor login or password, you can access the ordering site directly using the National Student Clearinghouse Transcript Request Service.

* If you are unable to request official transcripts online, submit a Transcript Request Form to the Admissions and Registration office by email at, fax at 928-344-7543, or mail to Admissions/Registration, PO Box 929, Yuma, Arizona 85366-0929.

Enrollment Verification

AWC has authorized the National Student Clearinghouse to provide enrollment and degree verifications to employers and student loan servicers. If you have a specific form that needs verification of enrollment, you will need to contact the Admissions and Registration office to obtain verification.

If you are an employer or background screening firm requesting this information, visit

Residency Petition

If you feel you were classified under an incorrect residency OR you were formerly a non-resident for tuition purposes but have now established Arizona residency, complete a Petition to Change Residency and submit it to the Admissions and Registration office by the appropriate deadline. Be sure to include all necessary supplemental documents and complete all sections to avoid a delay in processing.

Student Information Update

It is important for your information to remain up-to-date in order for your records to remain accurate and to receive important information from the College. If your address is not updated, you may have a hold placed on your registration until it is updated. You may update your address and phone number through your Student Planning account or in person in the Admissions and Registration office. Name changes and social security number updates must be done in person in the Admissions and Registration office.  

Change of Major

If you would like to change your certificate or degree, you must submit a Change of Major form to the Admissions and Registration office or through an Academic Advisor.

Important Student Dates

Mon. August 22

First Day of Fall Semester

Mon. - Fri. August 22-26

Add/Drop Week
Welcome Week

Mon. September 5

Labor Day Holiday
No Classes- Offices Closed

Mon. September 19

Fall 12-Week Session Begins

Thurs. October 13

First Fall 8-Week Session Ends

Mon. October 17

Second Fall 8-Week Session Begins

Mon. October 17

Winter Session Registration Begins

Mon. November 7

Fall Graduation Application Deadline

Thurs. November 10

Last day to Withdraw (16-Week Courses)

Fri. November 11

Veterans Day Holiday
No Classes-Offices Closed

Mon. November 14

Spring 2016 Registration Begins

Thurs. - Fri. November 24-25

Thanksgiving Holiday
No Classes- Offices Closed

Mon. - Thurs. December 12-15

Fall Final Exam Week

Thurs. December 15

End of Fall Semester

Mon. December 19

Winter Session Begins

Mon. - Fri. Dec. 26- Jan. 6

Christmas/ New Year’s Break
No Classes- Offices Closed

Tue. January 17

Winter Session Ends

Mon.-Fri. January 2-6

Christmas Break

Mon. January 16

Birthday of Martin Luther King, JR. Holiday
No Classes-Offices Closed

Tues. January 17

First Day of Spring Semester

Tues.-Fri. January 17-20

Add/Drop Week

Thurs. February 16

Professional Development Day
No Classes-Offices Closed

Mon. February 13

Spring 12 Week Session Begins

Mon. February 20

Washington’s Birthday
No Classes-Offices Closed

Mon. March 6

Spring Graduation Application Deadline

Mon. March 13

Second Spring 8 Week Session Begins

Mon. March 20

Summer 2016 Registration Begins

Mon.-Fri. April 3-7

Spring Break
No Classes-Offices Open

Thurs. April 13

Last Day to Withdraw (16 Week Courses)

Mon. April 17

Fall 2014 Registration Begins

Mon. - Thurs. May 15-18

Spring Final Exam Week

Fri. May 19


Mon. May 29

Memorial Day Holiday
No Classes-Offices Closed

Tues. May 30

Summer Semester Begins

Mon. June 5

Summer Graduation Application Deadline

Fri. August 4

Summer Semester Ends

May 29

Memorial Day Holiday
No Classes-Offices Closed

May 30

Summer Semester Begins

May 30- June 2

Add/Drop period for 10-week courses

June 5

Summer Graduation Application Deadline

June 29

Last day of 1st 5-week session

July 3

First day of 2nd 5-week session

July 4

Independence Day Holiday
No Classes-Offices Closed

July 13

Early Fall 2016 Registration Payment Deadline

July 20

Last Day to Withdraw for 10-week courses

August 4

Summer semester ends

Registration Forms

Form/File Name File
Withdrawal Form Download

Advisement Forms

Form/File Name File
Underage Enrollment Agreement Download

Student Record Forms

Form/File Name File
Transcript Request Download
Graduation Application Download
Residency Petition Download
Change of Major Download
Student Information Release (FERPA) Download
Incomplete Grade Form Download

Contact Info

Phone: (928) 344-7550
Fax: (928) 344-7543
Location: 3C - Top Floor

Monday - Thursday: 7:00am - 5:00pm