Before requesting a Student Activity, make sure you have already submitted a Club Charter Request for this year, or your Student Activity Request will not be considered.

Please complete the relevant steps for Student Clubs on our Plan An Event page.

For events that need risk management please fill out the AWC campus event/activity Risk Management form at least 10 days prior to the event.

Event Details
Use the official Club Charter name.
If you haven't, please make a room or space reservation as soon as possible. Check Availability

Submitting your location below only lets us know where your event is held, you are responsible for your own space reservation. If you haven't, please make a room or space reservation as soon as possible. Check Availability

Details are important to insure that your event is approved in a timely manner.
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Recycling and Sustainability

AWC is devoted to challenging students faculty and staff to develop green habits that honor our commitment to nurture our community and environment sustainability.

Be sure to make arrangements in advance with facilities management .
Other Considerations

Please remember it is the responsibility of the club Adviser to submit a requisition through Colleague if the club is ordering any items for your event (at least two weeks in advance)

Please describe your fundraiser including the amount that you expect to raise and what the money is expected to go towards.
If you need travel and have not yet completed it please remember travel arrangements must be made two weeks in advance. Travel Office: https://www.azwestern.edu/travel
Be sure to make arrangements in advance with facilities management .
Reserve the equipment you need or get other technology support by contacting the Help Desk by email or phone at (928) 317-5892.
Request his presence in advance at https://www.awcmatadors.com/mascot-request
Fill out a Risk Management form at least 10 days prior to the event.
Campus Police only need be advised if there is an expected large number of students or is open to the public.
If the above applies, please email them at Campus.Police@azwestern.edu .
I would like to order food from Conferences and Events .
If your event requires a food waiver please itemize where and for how much your items will be purchased.
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