Welcome to Risk Management
The role of Risk Management is to make and implement decisions that will minimize the adverse effects of accidental losses as well as business losses to the College.
This is accomplished by identifying, eliminating, or reducing, where practicable, the conditions and practices which cause financial loss, and by maintaining a comprehensive risk financing program to protect Arizona Western College against losses that occur. The Office of Risk Management will endeavor to protect Arizona Western College from financial losses which could impede its mission.
The Office of Risk Management works very closely with campus organizations and departments involving student and academic programs, travel-related matters, certificates of insurance, and use of facilities in order to protect the College from external liabilities and minimize risk for internal functions. Risk Management is also a resource to the District in the areas of general risk management (risk identification, risk control, and risk financing), loss prevention and control, claims, insurance, and contractual transfer. Risk Management procures and manages the Districts’ insurance programs, and responds and handles notices of claims received by the District. We also provide assistance in the areas of OSHA compliance, emergency response, and vehicle safety.
Requests for Insurance to be sent to Others for an AWC Event
Requests are to be from AWC employees/departments only.
To request insurance for Arizona Western College to be sent to another entity, please send an email to firstname.lastname@example.org and include all of the following: name and address of the business requesting the insurance, describe the event or the reason for the insurance, and the applicable date(s). Attach the documentation listing the insurance requirements and other conditions being requested. Missing information will cause a delay in processing the insurance. Please allow 7-10 business days for the request to be processed.
Requests for Insurance to AWC from External Entities
The Certificate of Insurance needs to list Arizona Western College as additional insured and include the formal endorsements with Waivers of Subrogation for each policy listed. The Certificate must include at a minimum a policy of Commercial General Liability for a minimum of $1,000,000 per occurence and $2,000,000 aggregate, and if applicable automobile liability of $1,000,000 combined single limit. Also required is statutory workers' compensation cover for Arizona.
The scope of work/event needs to be within the policy dates of the insurance. Please describe the purpose of the work/event.'
Please list as certificate holder:
Arizona Western College
Attn: Sharon Register
PO Box 929
Yuma AZ 85365
The Certificate of Insurance must be received and approved before payment is processed or the work/service is performed. Any exceptions for special circumstances must be approved by the Director of Risk Management.
Risk Management coordinates requests for space that do not include the 3C Building and outside areas or food service.
All requests for space at AWC will first be considered for placement in the College Community Center (3C) with the request being turned over to Conference & Events for further handling. If space is not available or appropriate for the 3C Building, the other space on campus will be considered. Space on campus is on a fee basis and fees are determined by the space desired and the type of event, along with insurance to cover the event. Please complete the Facility Use Agreement form and submit to Risk Management.
The Pool, Fitness Center, and athletic spaces are not available for facility use.
Use of space for political purposes is coordinated through Risk Management. Political purposes entail registering to vote, petitions for ballots, and endorsement of a specific political group or candidate. See the Political Activity agreement.
Contracts committing Arizona Western College to financial obligations must be signed by the Vice President for Finance and Administrative Services or the President.
Contracts need to be reviewed thoroughly to make sure the obligations of the parties are clear along with mutual insurance obligations and requirements. Arizona Western College should not enter into any agreement that solely releases the other party from any and all liabilities.
Legal counsel shall be consulted for any Arizona Western College department developing contracts that have increased risks or elements of risk exposures that are more complicated.
Any property owned by AWC that is damaged, lost, or stolen will be reported to Risk Management and Campus Police in order to file an insurance claim, and to Purchasing for asset control. The value of property will determine if eligible for a claim or if AWC will self-insure. Please be prepared to provide detailed information on the description and value of the property (AWC property tag #), what was the circumstance of the loss, what security measures were taken to prevent the loss, and when, where and time of the loss. Campus Police will be required to file a report if applicable, based on the circumstances.
Any damage by an AWC employee to property not belonging to AWC is required to be reported to Risk Management and Campus Police.
Personal Car Services
Personal mobile care services such as car washes, car detailing, and oil changes cannot be conducted on Arizona College property. Vendors conducting business at Arizona Western College are required to provide proof of insurance to be on campus, and have a business license.
These types of mobile services are not conducting Arizona Western College business but are conducting their business on our property without our knowledge, permission, or any verification they would be responsible to Arizona Western College for any damage they might cause.
Many of these businesses set up equipment and shades that can cause property damage under the right circumstances to Arizona Western College property and/or other people’s property. As convenient as it can be to have these services done while at work, please schedule outside of your time on campus.
There are two exceptions. The first is for windshield repair/replacement as it is a safety issue to operate under that condition. Please remove your vehicle to a remote location away from other vehicles for this service. The second is for a tow truck or emergency services (such as AAA).