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Before requesting a Student Activity, make sure you have already submitted a Club Charter Request for this year, or your Student Activity Request will not be considered.

Please complete the relevant steps for Student Clubs on our Plan An Event page.

For events that need risk management please fill out the AWC campus event/activity Risk Management form at least 10 days prior to the event.

Contact Information

Have you completed your Room Reservation?
If you haven't, please make a room or space reservation as soon as possible. Check Availability.

Event Information

Submitting your location below only lets us know where your event is held, you are responsible for your own space reservation. If you haven't, please make a room or space reservation as soon as possible. Check Availability.

Details are important to insure that your event is approved in a timely manner.
Type of Activity

Recycling and Sustainability

AWC is devoted to challenging students faculty and staff to develop green habits that honor our commitment to nurture our community and environment sustainability.

Do you need Recycling Receptacles made available to you?
Be sure to make arrangements in advance with facilities management.

Other Considerations

Please remember it is the responsibility of the club Adviser to submit a requisition through Colleague if the club is ordering any items for your event (at least two weeks in advance).

Is this a fundraiser?
Will this activity require travel arrangements?
If you need travel and have not yet completed it please remember travel arrangements must be made two weeks in advance. Travel Office: https://www.azwestern.edu/travel.
Will you need equipment setup such as: chairs, tables, tents, trash cans?
Be sure to make arrangements in advance with facilities management.
Do you need Technology Equipment or Support made available to you?
Reserve the equipment you need or get other technology support by contacting the Help Desk by email or phone at (928) 317-5892.
Would you like to request our mascot's appearance (Ándale) at this activity?
Request his presence in advance at https://www.awcmatadors.com/mascot-request.
Does your event include any outside vendors, entertainment or demonstrations?
Fill out a Risk Management form at least 10 days prior to the event.
Has Campus Police been informed?
Campus Police only need be advised if there is an expected large number of students or is open to the public.
If the above applies, please email them at Campus.Police@azwestern.edu.
Will you be providing food other than from conference and events?
I would like to order food from Conferences and Events.