Purchasing is responsible for the procurement and contracting for all equipment, materials, supplies and services necessary for the operation of the College. These activities are conducted in accordance with the Uniform System of Accounting and Financial Reporting for Arizona Community College Districts, and District Governing Board Policies.
View the list of Open Bids.
View the list of Awarded Bids.
Vendors must create a free account with azpurchasing.org to access and download bid documents.
Accounts Payable is responsible for processing payments to AWC vendors. It must accomplish these objectives within the framework of the Uniform System of Accounting and Financial Reporting for Arizona Community College Districts, and District Governing Board Policies.
Vendors
In order to process your invoices in a timely manner, we request that you follow the process below:
PLEASE SUBMIT ALL INVOICES TO :
ARIZONA WESTERN COLLEGE
Attn: Accounts Payable
P O Box 929
Yuma, AZ 85366
Or you can email invoices to: accounts.payable@azwestern.edu
Phone: (928) 344-7553 or (928) 344-7513
Valid current Purchase Order numbers are required on all invoices. Failure to include P.O. number will delay your payment. Do not provide services or goods unless you are given a valid P.O. number. All blanket and service P.O.'s are closed on June 30, at the end of each fiscal year. A new P.O. must be issued for ongoing service.
Get paid faster by using Electronic Payments!
1. Complete the ACH ECheck Form
2. Send to purchasing@azwestern.edu
Arizona Western College standard payment terms are Net 30 days. After processing of ACH/ECheck information and Accounts Payable processing approved PO/BPO, payment will be made electronically. Confirmation of payment will be emailed to the remittance email provided on the ACH/ECheck Form.
Note: Arizona Western College will not pay any service or merchant fees for paying a vendor via a credit card.
The Mailroom handles incoming and outgoing mail for the College, but does not offer any other postal services.
The Arizona Western College Mailroom is located in the Central Receiving Building on the East side of the campus.
- Office hours are Monday-Thursday, 7:00 a.m. - 5:00 p.m.
- Delivery hours are Monday-Thursday, 7:00 a.m. – 4:00 p.m.
- The telephone number is (928) 344-7511.
| File Name | Downloads |
|---|---|
| Mailroom Use Policy | Download |
| Our Postage Policy | Download |
| Unclaimed Package Handling | Download |
| Central Receiving Freight Policy | Download |
| Central Receiving Inspection Form | Download |
Yuma Educational Purchasing Association/Arizona Purchasing Cooperative
Arizona Western College is a member of the Yuma Educational Purchasing Association/ Arizona Purchasing Cooperative. YEPA's goal is to share information and resources through cooperative procurement to save tax dollars by improving our performances and efficiencies, and through economies of scale. All vendors interested in doing business with Arizona Western College are invited to register at www.azpurchasing.org.
AWC Online Auction
AWC disposes of surplus materials and equipment through online public auction via GovDeals.
Listings are updated as items become available - please visit govdeals.com/awc regularly or scan the QR code below to view current listings:
To participate in bidding:
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Visit www.govdeals.com
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Select “Sign In” at the top right if you already have an account, or choose “Sign Up” under Buyer Registration to create a new one.
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Follow the on-screen instructions to complete account setup and begin bidding.
Some of the items up for auction:
📦 Furniture 🖥Technology Equipment 🪑Office Equipment and more.
All items are sold as is, where is, and all sales are final. Buyers are responsible for scheduling an appointment to retrieve purchased items. Failure to schedule an appointment and remove an item may result in forfeiture unless alternative arrangements are made in advance.
Questions related to GovDeal Accounts:
Contact GovDeals Customer Support:
📞1-800-613-0156
Questions related to AWC Surplus Process:
✉ Email: surplus@azwestern.edu
📞Phone: 928-317-6189
P-Card Information
All P-Card information, forms, and step‑by‑step guidance are now hosted on the AWC intranet (MyAWC) to provide a consistent, one‑stop experience.
Forms, Trainings, and Guidelines
All Purchasing Office information, forms, and step‑by‑step guidance are now hosted on the AWC intranet (MyAWC) to provide a consistent, one‑stop experience.