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Laptop Checkout Program

Laptop Waitlist (December 2021) New
Those looking to check out a laptop need to email and provide an AWC ID, contact number and ask to be added to the waitlist.

The recent increase in online and remote learning has also increased the need for students to have their own laptop, which we recognize is not feasible for everyone. We are pleased to offer laptops for rent to currently enrolled students FREE OF CHARGE.

Laptop checkouts are on a semester basis and extension requests can be made to rent them longer.


How do I request a laptop?

There is currently a waitlist for laptops. See announcement above.

Please use the laptop checkout bookings form to reserve a laptop and set an appointment at your preferred campus location. Once you have submitted the reservation, you will need to review the checkout agreement form before you arrive for your appointment:   You will be filling this out and signing it at the time you pick up your computer.

If you cannot find a time that fits your schedule, please email to schedule another time.

When and where do I pick up my laptop?

Please arrive at the designated campus location at the day and time of your appointment with proof of payment and your student ID.

Campus Location
Yuma Library Resources (LR) Building - Room 80
San Luis San Luis Learning Center Front Desk
Somerton Center Somerton Front Desk
LaPaz County Parker Learning Center Front Desk

During your 15-minute appointment, we will verify you are enrolled in classes. You will then verify the laptop is in working condition and review and sign the checkout agreement.

If your request for a checkout laptop cannot be fulfilled immediately, you will be put on a waiting list and will be contacted once additional laptops become available.

What device and equipment will I receive?

Students will receive a windows-based laptop, charger, protective sleeve, and optional mouse.

How much does it cost to rent a laptop?

Laptop checkouts are free of charge for currently enrolled students.

How long do I get to keep my laptop?

The checkout agreement you are signing is for the current term. If you remain a currently enrolled student, you may request an extension of this checkout agreement each semester by contacting the technology services department. Failure to request an extension or return the laptop within one week of the last term you were enrolled in will result in late and/or laptop replacement fees as specified in the checkout agreement.

Can I use my laptop during summer term?

If you remain a currently enrolled student at AWC and are in good standing, you may keep the laptop during the summer term.

When do I need to return my laptop?

Laptops must be returned within one week of the last day of attendance. Laptops returned after one week will be charged a fee of $50 per week until returned.

What happens if my laptop gets lost or damaged?

Unreturned, lost, or excessively damaged laptops will result in up to a $350.00 charge. Failure to pay the fee will result in having your student account frozen, and you will not be able to register for classes or access transcripts and may be deregistered for upcoming classes. Any unpaid debts may also be reported to a collection's agency.

Will I be able to download the applications I need for my classes?

The laptop will come preloaded with the following:

  • Windows 10 operating system
  • Latest version of Firefox and Chrome Browsers
  • Latest version of Zoom
  • Office 365 Installed *

* To use Office 365, launch any Office product (Word, PowerPoint, Excel, etc.) and login using your ToroMail address when prompted.

Students will have the ability to install any other software they require without needing to contact any tech support.

Please plan to store any of your saved documents either on an external thumb drive, or on the One Drive associated with your Arizona Western College Office 365 account. If your laptop ever needs to be restored to factory default, files stored on the computer will not be backed up.

What if I have technical problems with my laptop?

The Technology Service Desk will provide limited support for hardware issues not pertaining to physical misuse, and software issues only pertaining to restoring the machine to factory default.