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Satisfactory Academic Progress

  • Students required to submit an appeal are notified through their email account
  • Students will be held responsible for information sent by email
  • Students required to appeal their financial aid status must be prepared to pay for all tuition and fees with personal funds at the time of registration until a decision is reached regarding the submitted appeal

Federal regulations {CFR 668.32(f) and 668.34} require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid.  Specific requirements for academic progress for financial aid are applied differently than AWC Academic Standards.  

Federal regulations require that Academic Progress Standards must include a review of all periods of enrollment regardless of whether or not financial aid was received.

FREQUENTLY ASKED QUESTIONS

What are the minimum standards for Satisfactory Academic Progress?
What does 'excessive credits' mean?  What if I change my major?
What happens if I don't maintain Satisfactory Academic Progress?
What is the appeal process?
How is my financial aid reinstated?

  What are the minimum standards for Satisfactory Academic Progress? -

Students are required to meet all of the following minimum standards to receive financial aid:

  • 2.0 minimum cumulative grade point average (GPA)
  • Cumulative completion rate of at least 67%
  • Maximum number of cumulative credits does not exceed 80

These standards measure both qualitative and quantitative (see box below) progress.  Students will be ineligible for federal and state financial aid if these standards are not met.  Each student's progress will be reviewed every semester to determine eligibility for federal and state financial aid for the upcoming term.

Please note:

  • Transfer credits will be evaluated toward SAP requirements
  • Credits funded through a Consortium Agreement will be counted towards Satisfactory Academic Progress requirements.
  • A maximum 30 credits of developmental classes (including ESL courses) may be deducted from the maximum number of credits completed.  These credits will not be charged against the total maximum credits allowed; however the student's whole academic record will be evaluated, including classes that were not successfully completed (F, W, I, NS).
Qualitative Standards
Completion of Credits

Students must maintain a cumulative completion rate of at least 67%.  The formula is as follows:

Total Completed Credits
Total Attempted Credits

To obtain the completion percentage, the number of a student's total completed credits will be divided by the number of a student's total attempted credits.  Please note: All AWC credits will be considered in the calculation; including multiple attempts in a course, regardless of grade earned (W,F, NS, or letter grade).

In addition to the qualitative standards above, students are also required to meet the quantitative standards of maintaining a minimum 2.0 GPA.

 

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What does 'excessive credits' mean?  What if I change my major? -

The maximum time frame for completion of a degree or certificate is measured by the total number of credits a student earns.  This includes transfer credits and all semesters of enrollment (including summer semesters).  This also applies to each degree or certificate pursued whether or not financial aid was received.  Once the maximum number of credits is completed, the federal financial aid eligibility ends.

For students that have changed their program of study, the Financial Aid Office must be notified in writing of the change.  Also, If the student has already attempted 100% of the credits required for graduation in the new program but has not graduated, an Excessive Credits Appeal must be completed and submitted to the Financial Aid Office.  Once the review process has been initiated, the student will be notified if further information is required for a decision.  Submission of an appeal is not a guarantee of approval.

 

Program Maximum Credit Hours*
Certificate variable
Associate of Applied Science 80
Associate of Art 80
Associate of Business 80
Associate of General Studies 80
Associate of Science 80
*125%

 

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What happens if I don't maintain Satisfactory Academic Progress? -

Students failing to meet the qualitative (cumulative completion %) or quantitative (cumulative GPA) standards will be given one warning semester.  Failure to meet all standards in the following semester will result in financial aid suspension.

Students receiving 0 credits due to withdrawing completely from all classes or receiving grades of "NS" or "F" will be on automatic suspension.  Students desiring to request reinstatement of financial aid will need to submit a Satisfactory Academic Progress Appeal.

Student who have exceeded the 80 credit maximum will be placed on automatic suspension for excessive credits.

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What is the appeal process? -

A student that has lost financial aid eligibility may appeal.  All appeals must be submitted in writing to the Financial Aid Office using the Satisfactory Academic Progress Appeal form.  Any submitted appeal requires:

  • A written statement giving an explanation as to why the student was not able to maintain Satisfactory Academic Progress
  • Documentation that supports the written statement.  See the Appeal form for information regarding acceptable documentation

Extenuating circumstances for an appeal include:

Personal illness or accident

*Written statement provided by student describing circumstances
*Submit documents regarding date and duration of accident
*If seen by a medical professional, need a letter indicating that issue has been resolved, student is healthy and able to continue classes with little to no interruption

Serious illness or death of immediate family

*Written statement provided by student describing circumstances
*Submit documents regarding the date and duration of the illness
*If results in death, submit a death certificate or obituary notice listing student

Other circumstances beyond reasonable control of the student *Written statement provided by student describing circumstances
*Submit documents explaining the reason for absence
*Submit documents from a professional (on letterhead) indicating that the issue has been resolved, student is healthy and able to continue classes with little to no interruption

If an appeal is granted, the student will be placed on financial aid probation.  Students on probation are required to meet all Satisfactory Academic Progress guidelines (cumulative % and cumulative GPA), along with any other stated stipulations in subsequent semesters.  Those students failing to meet the requirements will have financial aid suspended.

Please note: The condition that prevented the student from completing classes must be resolved and the student must be able to complete coursework successfully in order for an appeal to be reviewed.  Incomplete or undocumented appeals will be automatically denied; however, submission of an appeal is not a guarantee of approval.

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How is my financial aid reinstated? -

A student that has been suspended from receiving financial aid (including loans, LEAP, SEOG, etc.), whether for failing to earn your fundable hours or not meeting probationary requirements must pay for and successfully complete 6 degree-seeking credit hours in one semester at one institution to regain fundable status.  These credits can be earned at another institution as long as they are transferrable to AWC.  Students are able to receive aid at the institution while making up the hours.  It is the responsibility of the student to ensure that the hours are transferrable to AWC.  Transfer Services is located on the top floor of the 3C building and can be reached by phone at 928.344.7601.

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Arizona Western College prohíbe la discriminación en el empleo en base a la raza, el color, la religión, el sexo, la nacionalidad, la religión, la edad o la discapacidad de las personas. La habilidad limitada del idioma inglés no es una barrera para la admisión o la participación de las carreras técnicas y vocacionales disponibles en la institución.

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