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The  Office of Financial Aid and Scholarships  at AWC administers and coordinates aid funds  from federal, state, institutional and private resources.   These funds are provided to  ensure post-high school educational opportunities to  eligible students.   The philosophy of the Financial Aid Office is to attempt to meet the full need of all eligible applicants by "packaging" (combining) funds from various sources - including institutional and non-institutional funds.    Students are required to apply for other federal and state programs in order to maximize their opportunities for assistance  by stretching limited AWC  aid dollars.


Most information regarding your financial aid awards can be found on your WebAdvisor.   To find the information listed below, go to the area specified on the right:



Student ID number

My Profile

Class schedule by semester

My Schedule by Semester

Documents required to complete financial aid file

My Documents

Charges applied to account, financial aid payments and balances

Account Summary by Term

Application for Direct Deposit of financial aid disbursements

Bank Information

Credit card payments of tuition, fees and other charges

FACTS Online Payment

Copies of financial aid award letters by year

Financial Aid Award Letter

Consent to receive 1098-T  form online

1098 Electronic Consent

1098 form

View My 1098-T Form


Please take the time to ensure your contact information is accurate and make any necessary updates (including phone numbers & addresses) by logging into:
Icon Web AdvisorWebAdvisor



Students submitting paperwork after the stated deadlines may still be eligible for aid, but should be prepared to cover expenses with personal funds until a determination is  made.   Applications or paperwork  received after the deadlines below are considered late and will be processed according to the availability of funds and staff.


Jan 4 - 19

Spring 2016 bookstore vouchers available.  Please note: no bookstore vouchers will be available for winter term.

Jan 28

Disbursment of Spring 2016 funds.   Visit Business Services page for all disbursement information and updates.

Feb 11

Spring 2016 loan disbursement for 1st time loan borrowers

April 15

Priority deadline to submit 2016-2017 FAFSA

May 19



Deadline for priority submission of 2016-2017 financial aid verification/student loan  documents - any documents received after this date will be processed on a first come, first served basis.   The Financial Aid Office will not guarantee that financial aid funds will be available at the start of the semester for late applicants.

June 30

End of 2015-2016 school year.   No  2015-2016 documents will be accepted beyond this date.

July 14

Payment deadline for Fall 2016 tuition and fees.


Fall 2016 appeal deadline.


Disbursment of  Fall 2016 funds.   Visit Business Services page for all disbursement information and updates.


Fall  2016 loan disbursement for 1st time loan borrowers.   Also, deadline to submit requests for Fall 2016 loans.


The Office of Financial Aid and Scholarships at AWC is available to current and prospective students and parents to assist with completing the FAFSA online.

All information provided here is general in nature and is not intended to be comprehensive.   If you believe your circumstances to be unusual, contact the Financial Aid Office via phone (928.344.7634)  or email.

Frequently Asked Questions

What steps do I take before applying for financial aid? -

Students interested in attending AWC must complete an application for admission before applying for financial aid.   If a student has not applied for admission, the FAFSA application will not upload to our database and we will not receive the information.   This creates a delay in awarding; students  may not get their financial aid money in time for classes.

In addition, students interested in applying for financial aid should apply for a PIN number.   Dependent students are required to obtain a PIN number for a parent, as well.   If you are not sure of your dependency status, check with the Financial Aid Office.   Contact Us.

What do I need to apply for financial aid? -

  • 1040 for student (if filed) and parents (if dependent)
  • W2 for student (if earned income) and parents (if dependent)
  • Information regarding any other income (taxed or untaxed)  or benefits received
  • Social Security number for student and parent (if dependent)
  • PIN number for student (and parent, if dependent)

Dependent students will also need other information regarding parents, to include:

  • Birth dates
  • Marital status and date of marriage or status change (divorce, separation, etc.)
  • State of legal residence
  • Number of people in parent household, even if student does not live there
  • Number of people in college for the upcoming school year

How do I apply for financial aid? -

Students apply for financial aid (Pell grant and other federal grants) online at the FAFSA website.   FAFSA stands for Free Application for Federal Student Aid.    As indicated by the name,  this application is free.   If you are  required to provide a payment for submission of this application,  DO NOT PAY!!   You have completed the wrong form.   Submit a FASFA (for free)!

The Financial Aid Office is available to provide assistance with the FAFSA form and any questions you may have.   Contact Us.

When should I apply for financial aid? -

In order to receive financial aid in time for the following academic year, students are advised to complete their application for financial aid by April 15.   Deadlines for any required paperwork will be posted.  

Students applying after stated deadlines may still be eligible for aid, but should be prepared to cover expenses with personal funds rather than financial aid.   Applications received after the deadline will be considered late and will be processed according to the availability of funds and staff.

What if I'm 18 or don't live with my parents? -

According to federal guidelines a student is considered dependent if the following apply:

  • Under the age of 24
  • Unmarried (or divorced and under the age of 24)
  • No dependents
  • Working or living outside of parental home does not automatically qualify a student for independent status

A student may be considered independent if:

  • Over the age of 24
  • Married
  • Have dependents for whom the student provides at least 50% of care
  • Active duty military or veteran
  • In foster care or a ward of the court at any time after the age of 13
  • An emancipated minor or in legal guardianship
  • Considered to be an unaccompanied or homeless youth
  • Enrolled in a post-baccalaureate degree program (Master's or Doctorate)

The Financial Aid Office is required to obtain supporting documents of any claim of independence by students under the age of 24.   Documents will be evaluated on a case by case basis.   If you feel your circumstance is unusual or requires clarification, contact us.

What  happens after I apply for  financial aid? -

Once you  have submitted an application  for federal financial  aid, you will receive a Student  Aid Report  (SAR) from the processor within two to  four weeks,  depending on whether you applied electronically.    Even though students  usually receive an email from the Department of Education, it takes approximately 3-5 business days after the student  has submitted the application for the  Financial Aid Office to receive it.

Students are encouraged to contact the Financial Aid Office after the 3-5 day period has passed to ensure the results are valid and all eligibility criteria are met.   We also request that students check the WebAdvisor and ToroMail accounts for any notices sent by the Financial Aid Office.

What is verification? -

Verification is a process to confirm information reported on the FAFSA by the student or parent.   The US Department of Education selects some FAFSAs for verification.   Others are selected by institutions due to data discrepancies.   Verification assures that:

  • The information provided by the student and/or parent is accurate
  • Ineligible students are prevented from receiving financial aid
  • Eligible students receive all the aid for which they are qualified

Because AWC is a 'Quality Assurance School', the Financial Aid Office selects students for verification based on  criteria set by the institution and approved   by the Department of Education.   Main reasons for selection include, but are not limited to:

  • Random selection
  • Incomplete FAFSA
  • Estimated information on the FAFSA
  • Inconsistent data on the FAFSA

IT IS IMPORTANT TO REMEMBER THAT VERIFICATION PAPERWORK IS COMPLETED ON A FIRST COME-FIRST SERVED BASIS.   If  selected for verification,  the student must provide copies of  specific documents as required by the Financial Aid Office.   All selected  students must submit:

  • Institutional Verification  Form
  • Tax transcripts and  Wage/Salary transcript  for the year requested*
    Click here to order a tax transcript from the IRS website
  • Information for other income (earned or otherwise) for the year requested
  • If any other information is required, students will be notified by mail or ToroMail

*Students that have  successfully  used the IRS Data Retrieval option to upload/populate tax information  to the FAFSA application may not be required to provide tax documents (see Financial Aid Office).

Financial Aid funds (including loans)  cannot be  certified until the verification process is complete.   Students are encouraged to submit paperwork as quickly as possible in order to avoid delays in awarding.  

How do I apply for a loan? -

Students interested in receiving federal Stafford loans must have a current, verified (if required) FAFSA on file with the AWC Financial Aid Office.   Students  meeting  all eligibility criteria will need to:

Where can I find scholarship information? -

Scholarship information for AWC  is reported both on the Financial Aid webpage and the AWC Foundation webpage.   The Financial Aid Office reports national, local and institutional scholarships and grants on the Scholarships and Grants page.   The Foundation receives funding annually from generous  community partners and private donors.   The Financial Aid Office and the Foundation are both eager to assist students with finding scholarships that fit their interests, goals and course of study.   Interested students requiring assistance can contact us.

How do I apply for work-study? -

Work-study is a form of federal financial aid and students must have a current, verified (if required)  FAFSA on file before funding can be awarded.   The work-study process begins at Career Services.     Students must have a valid ID (driver's license,   state ID, etc.) and  Social Security card or other document to verify citizenship for employment eligibility.

Career Services can be contacted at 928.344.7604

Do I have Pell money available for summer? -

You may have summer Pell Grant eligibility only if you did not use 100% of your eligibility during the fall and spring semesters of that school year.

Is 1/2 time enrollment considered full-time for summer? -

No, for financial aid purposes, full-time enrollment requires a minimum of 12 credits during any semester including summer.

Do I need to fill out additional paperwork besides FAFSA for summer? -

Yes, you must also complete the summer financial aid form at the time that you register for summer classes.

How many credits do I have to be enrolled in for summer to be eligible for Pell? -

This is completely dependent on your specific eligibility.   Please contact a financial aid representative for this information.

Do I qualify for student loans in the summer? -

Just like the Pell Grant, you may be eligible for summer loans only if you did not use 100% of your loan eligibility during the fall or spring semesters of that school year.   Although, instances in which the summer semester is your only semester of enrollment during that school year will make you ineligible to request summer loans due to insufficient cost of attendance.   All other loan eligibility requirements must also be met.   Please refer to the financial aid section of the currrent year catalog or the student loans section of this website.

Disbursement  Information

Click here for the most current disbursement information.   Financial aid disbursement dates are determined by the Business Services Office.


It is highly recommended that students apply for direct deposit of their reimbursement funds.   Neither the Financial Aid Office nor Business Services can predict the mail and do not guarantee when funds will reach students.


The  mission of the  Office of Financial Aid and Scholarships at Arizona Western College is to provide clear and appropriate information and counseling to educate prospective and current students and parents about financial aid in order to enhance the development of student learning.   Our mission is to award grants, loans, student employment and scholarships to eligible students in compliance with applicable laws, regulations and policies that govern federal, state, institutional and privately funded programs.   We  provide services that do not discriminate on the basis of race, grades, ethnicity, sexual orientation, religion,  disability, age or economic status.


Arizona Western College does not discriminate in admission or access to, treatment or employment in its services, programs or activities on the basis of race, color, national origin, sex, religion, age, or disability.


Arizona Western College prohíbe la discriminación en el empleo en base a la raza, el color, la religión, el sexo, la nacionalidad, la religión, la edad o la discapacidad de las personas. La habilidad limitada del idioma inglés no es una barrera para la admisión o la participación de las carreras técnicas y vocacionales disponibles en la institución.


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