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Interlibrary Loan Policy

Interlibrary Loan (ILL), allows for patron's of the Academic Library to make requests for materials that are not available in our collection.

We are able to provide this service through an organized network of libraries across the country. Many, but not all libraries offer this service, whether borrowing or lending, however, the policies differ greatly from institution to institution. Our general policy guidelines are outlined below.

General Borrowing Guidelines:

  • Any Academic Library patron is eligible for Interlibrary Loan service.
  • Interlibrary Loan Requests may be placed by filling out proper forms available at the Circulation Desk, Reference Desk, and Interlibrary Loan Specialist workstation. Incomplete forms will not be accepted.
  • All attempts must be made to ensure that the Academic Library does not own the item such as checking the online catalog, checking for "fulltext" status in the appropriate periodical databases, and seeking help from a Reference Librarian.
  • A limit of 10 requests per patron per week will be accepted with no exceptions.
  • In reference to the Circulation Policy, 15 items may be on a given card at one time. However, this may include up to 10 interlibrary loan items in addition to the 15 for a total of 25 items (15 items from our collection plus 10 interlibrary loans).
  • The following types of materials should not be requested:
    • Materials for class or group use (see ILL for Reserves below)
    • Entire periodicals
    • Materials which may be difficult to ship
    • Material with limited or no circulation within the lending libraries' collection such as reference books or rare books
  • Although typically three weeks, the loan period is determined by the lending library. Due date information will be located on the book band attached to your ILL. Renewals are governed by the lending library. Any request for a renewal must be submitted before the material borrowed is due. Patron will be notified if the renewal is denied. Renewals cannot be processed once the item is overdue.
  • Fines for overdue interlibrary loans accrue at $1.00 a day and stop at $10.00 per item. Fines may be forgiven at the discretion of the staff.
  • Borrowers must adhere to all limitations of use imposed by the lending library. This may include limited copying or limited usage.
  • Interlibrary Loan adheres to the copyright law which states that within one calendar year an institution may receive no more that five photocopies from one journal title that is dated within the last five years, and that only one article can be photocopied from a single issue of a journal dated within the last five years. If the patron requires additional usage, faculty will be required to obtain copyright permission from the author or publisher.

ILL Policy for Reserve

If materials requested to be put on Reserve are not available at the library, the library will attempt to purchase the material if possible. If journal or newspaper articles are requested for Reserve, yet not owned by the library, the faculty member must provide a personal copy or request the material through ILL.


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