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Event Request Form


Contact Information
Organization Name *
  Organization Description *
 
Contact Person *
Phone # *
--
E-mail *
Address *
Street
City
State
Zip
Invoice Address (if different from above)
Street
City
State
Zip
* these are required fields
Event Details
Event Type  *

Event Title   *

Event Description

  

Schedule event *
One Time Recurring
1st choice
 
2nd choice

Timing of event *
Start  
 
:
 
End :
Set-up     :  Takedown :

Number of attendees *
Students  Faculty  Staff  General Public   | 
Space Preferred


Room set-up request
None





Meeting Rooms
Sq. Ft
Theater


Classroom
(6ft tables)

Boardroom


Banquet
(8ft tables)
(10p/table)
Square


U-Shape


Schoening Conf. Center9973ft2800ppl500ppl--650ppl--285ppl
Conference Center - NW6533ft2475ppl350ppl--400ppl220ppl180ppl
Conference Center - SW3406ft2250ppl150ppl--200ppl115ppl100ppl
Frances Morris Boardroom1140ft270ppl34ppl28ppl60ppl30ppl26ppl
Meeting Room562ft236ppl20ppl16ppl40ppl16ppl12ppl

Number of(provided at no additional charge) 
Chairs  Tables  Linens 
- The rates cover the cost of standard room set-ups. Highly intricate or custom set-ups may incur additional charges.
 
* these are required fields
Food Service (please provide a min. 2 weeks notice. Additional charges may apply if catering is booked less than 2 weeks from event date)
Food Service
Breakfast
Lunch
Dinner

Appetizers
Snacks
Drinks

Coffee Service
Break Service
Group to Eatery

Details of Food Service

  

Estimated guest count

Food Service : Set-up :  Clean-up :

Food Delivery Location  Napkin Color

AV & Meeting Room Equipment
TECHNOLOGYSTANDARD
35 mm Slide Projector$25.00
Audio Cassette / CD Player$25.00
Ceiling Mounted Projector$100.00
DVD / VCR & TV$75.00
Full Podium$45.00
High Speed Internet Access$50.00
Multiple Projectors @ Once$300.00
Overhead Projector$25.00
Phone Line / Conf. call$50.00
Projector screen(included in the rental) 
Sound opr. per hr(4 hr min)$45.00
Sound System rental(not including operator)$400.00
Tech Support per hr$45.00
Voice Sound System(1 mic, CD/cassette player)$150.00
Wired / Wireless Mic$35.00
Wireless Lavalier mic$45.00
Charger Plates(gold)$1.00
Dance floor(4ft x 4ft sections)$25.00
Easels$5.00
Flip chart / pad / markers$20.00
Punch Fountain$40.00
Security person per hr(4 hr min)$25.00
Staging per section$10.00
Stations$5.00
Table Skirting(per section)$10.00
Whiteboards / purchase markers$7.00
Discounted, non-profit pricing available

Instructions or Special Requests for AV / Meeting Room Equipment

  

Décor
Standard center pieces(provided by 3C) Add to standard center pieces(additional $1.00 per center piece) 
Bring in Own center pieces

Proposed decorations for the room Yes No

Provide a brief description of proposed room decor

  


Other

Additional comments or questions

  

Attach file (5MB limit):

Events Contact

If you have any questions regarding your event, please feel free to contact us either by phone (928)344-7716 or email events@azwestern.edu

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